Document content management solutions (DMS) help organizations to increase their operational efficiencies by streamlining their business processes. However, while implementing DMS solutions organizations have to deal with few issues like:

• Creating a paperless environment and training people to use it.
  
  
• The complex procedure of capturing and scanning all the documents physically, specially paper documents pertaining to previous years.

Icon helps organizations to deal with these issues by offering its consultancy services in the following areas:

• Plan a document survey
  
  
• Define the processes, quality control measures, resources requirement, budget and time frame for project completion
  
  
• Determine the process level output
  
  
• Ensure document integrity

After ensuring that all the document conversion is done on time, we embark on the next process of scanning and digitizing all the information. Icon does a need analysis by studying the following parameters:

• Volume of data to be scanned
  
  
• Number of indexing parameter
  
  
• Types of documents
  
  
• Type of equipment to be used
  
  
• Time frame for completion of the job

The technologies used for scanning and digitizing information are as follows:

Input process - Image capture using digital scanners or cameras

Image compression - CCITT GR4 or JBIG (B/W Images). JPEG (Gray or Color Images)

Image Storage Format - TIFF/JPEG/BMP Image files

Text capture - OCR/OMR/ICR enabled

Output Media - Compact Disks, DVDs. Magneto-Optical Drives, DATs.